IOWCC Meeting 22^nd May 2012

 

Here: DM, AW, JD, GB, SS, BR, DW, PR, MS, TA, MP, DG, RW

 

1. 1.      Apologies

PW

 

1. 2.      Approval of Last Mins

DM to get radios to Phil to be looked at

Approved

 

1. 3.      Treasures report

C/A @ 27 April £5916.65

B/P @ £2560.50

 

1. 4.      Membership Sec

Knighton – 36 drivers total, 14 pre sign, 22 on the day, 2 day members, 5 new members = £482

2 brand new members proposed and 2^nd. SS proposed DM 2^nd.

Dan Cheek

Reece Mitchan

All agree

 

1. 5.      Venues

St. Georges (Sat 16^th June) signed and form sent off. TA to mail membership regarding event and lack of spectator parking available

Atherfield (Sun 1^st July) RW to arrange, date might have to change due to field availability

BAE (Sun 22^nd July) PR to sort

PCT (12^th Aug) AW to look at Chale MX venue

RW to, continue, to look into Bembridge airport venue

 

1. 6.      Marshalling

Discussed the marshalling problem

Trailing a new system for marshalling.  RW and TA to mail out proposed system to members.

 

1. 7.      AOB

TA – Paypal fixed

MP – Asked to spend some money on stationery. Agreed

JD – Cones? AW to buy 20 smaller cones

GB – Battery charging.  Solar system to be researched and implemented

SS – Need to ensure bath tubs are not placed on the course

DW – Hospice cheque

 

Meeting closes 22:00

Next meeting 26th^th June @ 20:00 @ Camp Hill

In Attendance MP, PR, DW, BR, GB, TA, MP, JD, DG

 

1.Apologies

 

RW, DM, AW

 

2. Welcome new members, explain what goes on

John Dutch and Danny grist welcomed and Co-opted members Emails johndutch@onwight.net & dgrist@hotmail.com

 

3. Approval of last mins

Approved

 

4. Membership report

41 full members

36 members compete at round 1 15 sign up in advance & 21 on the day = 544 taken on the day, £21 to charity.

£834.55 in paypal Issue with paypal type of account TA to investigate.

 

2 new mebers: Linda Bert – Andy W & Steve S propose and approve. Callumn steele Toby & Paul propose and approve.

 

 

5.Treasurers report

Current 6541.31

saving 2560.50

 

6. Venues

Next event Knighton 6^th May

 

7. AOB

Softops and windows can be in the up or down position when competing.

 

Discuss Trophies and having non point related prizes. PR to find old ones, consider 2^nd / 3^rd over.

 

Radio 1 temperamental DM to give to PR to inspect. RW/DM to get details of where they were bought from.

 

Marshalling – Constant struggle to get more people involved. TA to campaign over email to encourage more members.

 

Next meeting 22^nd May 8pm Camphill.

 

Here: DM, MS, AW, SS, GB, TA, MP, BR, PR, RW, DW
1. Apologies

PW

 

2. Approval of minutes
Approved
3. Treasurers Report
MIA
4. Membership Sec. Report
50 people for AGM meal = £300

16 full members so far.

Ensure big push for members to sign up before 1^st event or very early on the day.

 

5. Venues
IOW College all fine for 3 events

Knighton all fine

AW to get football club

AW to investigate new Westlands car park after August

RW to re approach Sydenhams

 

6. CO-OP Members

Danny Grist – Come on Down

John Dutch – Come on Down

AW proposes, RW 2nds, all agree.

 

7. Rule Changes
No questions from the membership.  Discussed tidying up the rules, TA to mail out clearer versions.

8. Committee Titles

MS – Chairman / Comp. Sec

DM – Sec / Time keeper / Website

PR – Tres / Vice Chair

AW – Social Sec

GB – Dept . Social Sec

MP – Membership Sec

TA – Dept. Membership Sec / Press and PR

SS – Awards Sec

DW – Dept. Awards Sec

BR – Scruit

SS – Chief Marshall

PW – Dept. Marshall

RW – Safety officer

 

RW proposes, SS 2nds, all agree

 

 

9. Matters Arising

None

 

10. AOB
DM to mail AW permits forms and copy of insurance (from MSA website)

DM to get scruit sheets

Quay arts is this year’s chosen charity

Need to catalogue trophies and discuss at next event

Marshall training good to go.  SS has it under control.  TA to mail membership advertising evening as a social event

Christmas do WPM for awards night

April to April for membership

Any iow / evocars trackdays to be advertised to membership

RW to investigate bembridge airport

 

Meeting closes @ 10:20

 

Next meeting at Tuesday 10^th April @ Camp Hill @ 20:00

AGM 3/3/12

Here – dan m, malc, andy, phil, paul, steve, toby, brian, rich, gordon, matt

Apologies
Not here – dan w

Pre meeting:
RT & RF stepping down.
Discussed potential rule problems, suggestion is for members to write to committee for clarification on any points.
Proposed and 2^nd each other on block.
Committee titles to be decided at next meeting.
We need to be tighter on finances, receipts etc to make book balancing easier for Phil.
SS asks about using some of our trophies from “the vault”.
14^th March for next meeting, Brian to arrange.

AGM
Malc – Thanks all for attending, thanks committee, thanks officers, thanks Marty and The Quay, invites membership to join committee as co-op members

Phil – Annual treasures report, hands out copies of accounts and explains them.

Malc – Proposes, DG, RW 2^nd.  Accounts signed off

Dan – Brief season review.

Malc – 3 Officers – MS, PR, DM.  Remain the same, no complaints.  9 committee members remain, RT & RF stepped down.  Nobody else volunteers for co-op.  TW proposes the officers, MD 2nds.  TW proposes the committee, TC 2nds.  All voted in.

Malc – People need to pay for AGM meal.  Membership and event fees remain the same.  Membership is asked to suggest a charity who the club can support for 2012.

21^st March = Marshall training @ Camp Hill

8^th April = 1^st 2012 event @ College

Questions from the floor:
Christmas doo / awards idea is liked
Questions about rule changes, agreed that blue book can be read online and any further questions will be mailed to committee.

Meeting closes

24/1/12

Here – dan m, malc, andy, phil, dan w, paul, steve, toby, brian, rich

1. Apologies

not here – gordon, russ, boo, matt

2. Approval of last mins

1st aid still to be done
Quote for stickers still to be done
Andy Osbourne, WIP
DM still to arrange ATV hire
Approved

3. Membership report

MIA

4. Treasurers report

30/12/11 Current £6504.42
30/12/11 Savings £2056.50

5. Calendar for 2012 season

3rd march AGM
21st march marshall training prison officiors club
1 8th april college
2 13 may knighton
3 16th (sat) june football club
4 1st july atherfield
5 22nd july bae
12th august pct / atv / wpm / dtm
6 19th august atherfield
7 9th september pallance farm
8 23rd september
9 14th october nunwell
10 28th october knighton
11 10th hw bae
12 11th hw tech
7th december season ending party / awards night / christmas do

RW to produce printed dates slip for members at AGM

6. SR’s

Finished

7. BB rules

m16.1.a – c
j5.2.8
j5.20.2
j5.2.1

Cars must be silenced and reasonable meaures should be undertaken to keep cars quiet.  At the discression of officials cars may be excluded due to excessive noise.

RW 1st, PR 2nd, all approved

8. Committee changes

Quit – russ, boo

Rest happy to stand
Ask for nominiations from new people to join committee and officiors

9. 2011 awards

rookie – sunday munday
raybell – marty le moo
marshall – terry steele / family
lady – vicky cox
rookie lady – gemma western

10. AGM

£12 / head + £100 for venue hire
MP to mail / chase membership

11. AOB

Committee members titles
Tony Southgate book AWOL
Gazeebo, written off
Hospice cheque, invite to AGM
Marshall training
Ask membership about charity

18:30 meeting
19:30 food
20:30 agm

21:45 closed

Here
Dan, Toby, Paul, Dan, Andy, Malc, Brian, Steve, Basra

Apologies
Rich, Boo, Russ, Phil, Gordon

Approval of minutes
1st aid still to be done.
SR still to be looked at.
Quote for stickers still to be done.
Andy Osbourne has been found.  PR given details.
Approved.

Treasurers Report
MIA

Membership Sec. Report
30th Knighton 30 competitors, 20 sign on day, 10 pay pal, 8 day members
£150 for cones to AW
Chairs purchased with IOWCC Paypal

Venues
TA / MP to get numbered stickers for HW.
AW preparing IOWCC calendar.  Any dates to avoid should be submitted to him for consideration.   Hoping to start season around last week March / 1st week April.
SS and PR to arrange HW courses.
SS sorted HW trophies.  Collecting Thursday.
AW CoC for HW.

Matters Arising
AGM, provisionally, club to subsidise food.
Venue, provisionally, to be the quay arts based on menu approval. Looking at 1st / 2nd week of March.

AOB
Christmas hamper for land owners.  RW to arrange and get committee approval.
DM to investigate use of quads / ATV buggies for a single event.

Next Meeting @ Tuesday 24th Jan @ Camp Hill 20:00

Location: Camp Hill, Isle of Wight

Here
Daniel Morgan, Toby, Paul, Russ, Dan, Andy, Gordon, Phil, Malc, Brian, Steve, Basra

Apologies
Rich, Boo

Approval of minuets
Not done 1^st aid yet, Boo to get another date for AW, RW, BR
Tow rope and wheels dollies here
Cones ordered
SR still to be read
Steve to get final quote for trailer stickers
Toby still to buy chairs

Treasurers Report
Business savings account – £2055.98 @ 29^th June
Business premium account – £5825.94 @ 30^th August
Andy Osbourne has a shareholding > 10%  This needs to be diluted down by issuing more shares to existing shareholders or finding AO relatives to get the shares released.

Membership Sec. Report
Kev Maybe and Will Thomas Approved
Knighton, 11^th Sept, 27 entries, 2 credits, 6 paypal, 19 day, hospice = £19 + 1 full membership.
Atherfield, 25^th Sept, 30 entries, 1 credit, 10 paypal, 19 day, hospice = £19 + 1 day membership
£160 paypal + £368 cash banked
£105 to be banked

Venues
Knighton 16^th
Knighton 31^st
HW – Send mail and “advertise” evening meal at Melville.  MS to Book Bargemans

Membership Communication
Ensure we communicate quickly when and venue and or date has been changed.

Clerk of Course Reports
Need to ensure stop box points away from spectator area and pits etc.  Ensure we don’t undermine CoC at events.

AOB
Invite hospice to HW to receive cheque
AGM for early March @ Quay
USS venue available at PW farm

Next Meeting @ Tuesday 8^th November @ Camp Hill 20:00

Here:
Dan Morgan, Andy Williams, Toby Allen, Russell Thomson, Richard Weaver, Brian Robbins, Dan Westwood, Matt Price, Phil Rudd, Rebecca French, Steve Stotesbury, Malcolm Smith, Paul Wills

1.       Apologies
Gordon Bushell.

 2.       Approval of previous meetings minuets
Still to get quotes for beams and look at old beams to test functionality.  Pauls house 10am this coming Saturday.

3.       Treasurers Report
29^th June – £2055.98p Bus Premium A/C
29^th June – £5781.83p Savings A/C

 4.       Membership Sec. Report

17th July Round 5 SS- BAE
44 entries in total
18 pre-signed on at £10	£180.00
26 on the day at £12	£312
TOTAL	£492
Owed to Hospice	£26
2 Day members @£8	£16
2 Full members @£25	£50
1 Full member @£1 deducted membership	£1
Cleaning items owed to Martyn Cutler	Minus £46.49
TOTAL BANKED	£512.51

Aron Foyll approved as a full member

5.       Venues / Events
RW to 100% confirm Atherfield ASAP
Calbourne PCT and Autotest all fine, run as a social event. Club to fund. BB rules start @ 14:30 Saturday.  10:00 Sunday.  Very relaxed.
Nunwell RW to confirm

6.       Regulations
RT and RW to present these completed before or at the next meeting.  PR to provide them with electronic versions of historical versions.

7.       First Aider
MS to speak to MSA regarding liability of club / individual administering first aid.  Should it look ok then the club to fund RF, RW and AW 1^st aid course @ £85 each.

8.       Wheel Dollies
Club to purchase 4 wheel dollies and a tow rope

9.       Complaints / Protest Procedure
Should be addressed to clerk of the course on the day.  Then, if needed, elevated to the steward.  This to be added onto drivers briefing and website.  Further complaints to be sent in writing to committee with £10 complaint fee.

10.   Officials on the Day
Clerk of the Course and Steward to be listed on trailer

11.   AOB
PR to produce health and safety policy
Cones to be surveyed on Saturday
Stop box protocol to be hammered home during safety briefing
Wrist bands needed
Scrutinisers need to use the sheet and record paperwork
Dan is unprofessional
Malc to get EMBH cheque
Change membership form address
HW, need to get details out to membership in order to get hotel booked and obtain exclusive use.

Next meeting 23^rd August @ Camp Hill @ 20:00