Location: Camp Hill, Isle of Wight

Here
Daniel Morgan, Toby, Paul, Russ, Dan, Andy, Gordon, Phil, Malc, Brian, Steve, Basra

Apologies
Rich, Boo

Approval of minuets
Not done 1^st aid yet, Boo to get another date for AW, RW, BR
Tow rope and wheels dollies here
Cones ordered
SR still to be read
Steve to get final quote for trailer stickers
Toby still to buy chairs

Treasurers Report
Business savings account – £2055.98 @ 29^th June
Business premium account – £5825.94 @ 30^th August
Andy Osbourne has a shareholding > 10%  This needs to be diluted down by issuing more shares to existing shareholders or finding AO relatives to get the shares released.

Membership Sec. Report
Kev Maybe and Will Thomas Approved
Knighton, 11^th Sept, 27 entries, 2 credits, 6 paypal, 19 day, hospice = £19 + 1 full membership.
Atherfield, 25^th Sept, 30 entries, 1 credit, 10 paypal, 19 day, hospice = £19 + 1 day membership
£160 paypal + £368 cash banked
£105 to be banked

Venues
Knighton 16^th
Knighton 31^st
HW – Send mail and “advertise” evening meal at Melville.  MS to Book Bargemans

Membership Communication
Ensure we communicate quickly when and venue and or date has been changed.

Clerk of Course Reports
Need to ensure stop box points away from spectator area and pits etc.  Ensure we don’t undermine CoC at events.

AOB
Invite hospice to HW to receive cheque
AGM for early March @ Quay
USS venue available at PW farm

Next Meeting @ Tuesday 8^th November @ Camp Hill 20:00

Here:
Dan Morgan, Andy Williams, Toby Allen, Russell Thomson, Richard Weaver, Brian Robbins, Dan Westwood, Matt Price, Phil Rudd, Rebecca French, Steve Stotesbury, Malcolm Smith, Paul Wills

1.       Apologies
Gordon Bushell.

 2.       Approval of previous meetings minuets
Still to get quotes for beams and look at old beams to test functionality.  Pauls house 10am this coming Saturday.

3.       Treasurers Report
29^th June – £2055.98p Bus Premium A/C
29^th June – £5781.83p Savings A/C

 4.       Membership Sec. Report

17th July Round 5 SS- BAE
44 entries in total
18 pre-signed on at £10	£180.00
26 on the day at £12	£312
TOTAL	£492
Owed to Hospice	£26
2 Day members @£8	£16
2 Full members @£25	£50
1 Full member @£1 deducted membership	£1
Cleaning items owed to Martyn Cutler	Minus £46.49
TOTAL BANKED	£512.51

Aron Foyll approved as a full member

5.       Venues / Events
RW to 100% confirm Atherfield ASAP
Calbourne PCT and Autotest all fine, run as a social event. Club to fund. BB rules start @ 14:30 Saturday.  10:00 Sunday.  Very relaxed.
Nunwell RW to confirm

6.       Regulations
RT and RW to present these completed before or at the next meeting.  PR to provide them with electronic versions of historical versions.

7.       First Aider
MS to speak to MSA regarding liability of club / individual administering first aid.  Should it look ok then the club to fund RF, RW and AW 1^st aid course @ £85 each.

8.       Wheel Dollies
Club to purchase 4 wheel dollies and a tow rope

9.       Complaints / Protest Procedure
Should be addressed to clerk of the course on the day.  Then, if needed, elevated to the steward.  This to be added onto drivers briefing and website.  Further complaints to be sent in writing to committee with £10 complaint fee.

10.   Officials on the Day
Clerk of the Course and Steward to be listed on trailer

11.   AOB
PR to produce health and safety policy
Cones to be surveyed on Saturday
Stop box protocol to be hammered home during safety briefing
Wrist bands needed
Scrutinisers need to use the sheet and record paperwork
Dan is unprofessional
Malc to get EMBH cheque
Change membership form address
HW, need to get details out to membership in order to get hotel booked and obtain exclusive use.

Next meeting 23^rd August @ Camp Hill @ 20:00

Attendees:

Dan Morgan, Richard Weaver, Andy Williams, Paul Wills, Toby Allen, Steve Stotesbury, Malcom Smith, Matt Price

1. 1. Apologies:
   Phil Rudd, Russ Thompson, Brian Robbins, Dan Westwood, Rebecca French
2. 2. Approval of previous meetings minutes:
   Approved without amendment  

3. 3. Matters arising from previous meetings mins:

SS still to arrange trailer design / printing.
Look into rules regarding WT and amount of tests completed to gain points at events.  Possible rule change depending outcome for next season.
Sort out SR at next meeting

1. 4. Treasurers Report:

MIA

1. 5. Membership Report:

18th June Round 3 SS- St Georges Park
35 entries in total
13 pre-signed on at £10	£130.00
22 on the day at £12	£264.00
TOTAL	£394.00
Owed to Hospice	£22
2 Day members @£8	£16
2 Full members @£25	£50
Event Fee	Minus £100
TOTAL	£360

Money Banked (Cash) today from Round 2 & 3

Round 2 £481.03

Round 3 £230

Total = £711.03

Paypal Total to date from Round 2 & 3 = £310

New members approved:
Simon Adams
Lauren Bradbury
Lawrence Tomlinson

1. 6. HERO Trial
   SS completed most of the PR
   AW/PW doing parkhurst start check
   DM/RW doing Godshill finish
   SS to invite the membership to be involved

 

1. 7. Trailer Cleaning
   Marty can clean trailer and club will pay

 

1. 8. Spare equipment
   Get quote for new set of beams, confirm functionality of old spare set

 

1. 9. Complaints
   Based on complaints and to try and assist with numbers available for marshalling AW and RW propose changing how events are run.  All competitors will have to complete 3 runs before any competitor can attempt a 4^th.  Any competitors unable to complete 3 runs by the mid point of the day will have their runs forfeited however they may be able to continue from their 4^th run after the mid point.
2. Also

   There is also a change with late competitors signing on and taking part. Normally if a member gave notice of late attendance to Membership, they would have a briefing and walk round at the mid-point on the day. This meant they would have 6 runs. Now due to the new rule change, members arriving late are still able to compete later in the day (with a valid reason and notice given) but will only have 3 runs.

   All agree, SS does not agree.

 

1. 10. Committee Communication
   Agree to improve how we let each other know about event attendance.  If a committee member is not going to attend an event they must have mailed the committee by the Friday before the event.

 

1. 11. Venues
   Postponed round 4 from Atherfield to be run on 25^th September.  Venue TBC.
   MS to chase PR for BAE permit
   RW to get Atherfield, Nunwell and PCT permit
   AW to get Sydenhams permit

 

1. 12. Matters Arising
   None, all covered during the meeting

 

1. 13. AOB
   AW points out we need to stick to committee decided rules at all times.  They cannot be changed on the fly.
   Clark of the course should report to committee after the event bringing up any issues.
   PW / SS / AN Other to attend the FDMC summer Solo to see how events are run with a view to improving our own club.  Club to pay ferry fare.Meeting closes @ 10:00.

   Next meeting @ 19^th July

 

Attendies:

Malcolm Smith, Phil Rudd, Steve Wells, Dan Westwood, Brian Robbins, Toby Allen, Matt Price, Paul Wills, Rich Weaver, Andy Williams, Steve Stotesbury, Rebecca French.

Appologies:

Russell Thompson, Daniel Morgan, Gordon Bushell.

Approval of previous meetings minutes:

Mins are a accurate representation of the previous meeting.

Matters arising from previous meetings mins:

Estimate obtained for sign writing the club trailer, a design will be formalized at the next event and quotes obtained.

Dan to up-date the website to show that new drivers must provide a valid driving licence.

Membership Report:

Report not available at the time.

Steve Wells tenders his resignation as Mem Sec.

Toby Allen Proposses Matt Price as new Mem Sec Phil Rudd seconds.

Voted, carried unnanamously.

Committee wishes to thank Steve for all of his hard work.

Treasurers Report:

Accounts as at 28/04/11

Current account                 £3127.91

Saver account                     £2055.46

Total                                       £5183.37

 

New Members:

Committee decides to revert back to committee vetting of all new full members.

A day member list shall be presented at the next committee meeting after an event to assess day member’s eligibility to become full members.

New members applications considered from event dated 24/04/11 (IoW College).

Inturnal communications:

Chairman strongly reminds ALL committee members that committee communications are ONLY for committee members and MUST not be passed to third parties.

Venues:

Knighton permit obtained .

Newport football club discussed.

RW to speak to Atherfield, R.E. impending event

Blue Book and Events:

“WT” times from previous event to be reinstated and points allocated to point scorers, Times to be changed to slowest time in class plus 30 seconds.

Risk assessments to be completed for new venues, current assessments to be re-checked prior to each event to ensure compliance.

Martyn Culters concerns discussed:

NFA, all matters are in hand

MSA’s Motorsport Week:

Club doesn’t want to be involved.

AOB:

RW to arrange delivery of club trailer to Knighton event.

Martyn Culter to investigate showing the “Aryton Senna” film at the Quay Arts for a private showing for members.

Presccot Hill Climb, 31^st July, information discussed more to follow.

 

Next meeting 29^th June @ Camphill

Meeting closed 10:40

 

Attendees:
Dan Morgan, Andy Williams, Phil Rudd, Steve Wells, Russ Thomson, Dan Westwood, Brian Robins, Paul Wills, Steve Stotesbury, Toby Allen

Apologies:
Rebecca French, Richard Weaver, Matt Price, Malcolm Smith, Gordon Bushell

Approval of previous meeting minuets:
Not presented

Membership Sec. report:
£430 for Sydenhams, £554 for Knighton, £265 AGM, £1255 to be banked.
£297 was raised for the hospice last year, matched by Melville hall hotel. Cheque to be done ASAP. DM to arrange.

Treasures Report:
Current account: £4748.12
Savings account: £2055.46

Rule Clarifications:
New members must show driving licence on application and day members must show them at sign on.
You can only run a lower class car in 2 out of the 6 rounds for SS and USS if you want your class points to count towards the higher class championship.

Matters Arising from Meeting:
Website membership Paypal – Only to be used for membership renewals. Notes to be added to website with membership application form link added. DM to action.

AOB:
Stickers on trailer. Good idea. SS and TA to get quotes.
What happens at scrutineering? Is there a list? If not a definitive checklist will be created and adhered to.

Meeting closes at 22:00.

Next meeting scheduled for Wednesday 1st June, 20:00 @ Camp Hill prison officers club.