Wow, what a fantastic day.  Well done to all that came and helped to organise it.  We’re having a count up of the donations, raffle money, entry fees etc on the 14th August.  I’m sure it’s going to be a huge amount and the Sophie Rolf fund will greatly appreciate it.

For the people driving today the results can be found here: http://gyazo.com/bc9bd773b5e32f64aec66d4662dfa623.png

Alan was taking photos today so be sure to check the gallery page and you’ll see them once he has uploaded.

Cheers

Dan

Committee Meeting 7th August 2012

Isle of Wight Car Club Committee Meeting

 

Venue:                      Camp Hill Social Club

 

Time and Date:        7 August 2012, 8pm

 

Attendees:                AW, PW, MS, JD, DW, BR, SS, PR, GB, DM

 

Guests:                     None

 

Apologies:                RW, PR, MP, DW

 

 

 

Actionee

Date

1.    Acceptance of Minutes

 

Solar on going

 

 

 

GB

 

 

 

     

2.    Matters Arising

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

3.    Membership Report

 

MIA

 

 

 

 

 

 

 

   

4.    Treasurer’s Report

 

Current account = £ MIA

Business premium account = £ MIA

   

   

5.    Venues

 

19th Aug Atherfield permit – Signed

9th Sept Pallance Farm – to be signed

23rd Sept College – Signed

14th Oct Nunwell – to be signed

 

Potential for Ventnor Botanics, contact is Marty

 

 

 

MS / PW

 

RW/AW

 

AW

 

 

 

 

 

 

 

6.    Kissy Puppy

 

Fire brigade and police coming, potential track day company offering a raffle prize.

PR to confirm letters sent out

08:30 gate open

Various Island cars coming

Carpark location to be made on the day depending on wind direction

Storm Troopers and speeder coming

Trailer arriving on Saturday

IOW Radio advert – Toby “Charity autotest in aid of Sophie Rolf” etc

Members / facebook reminder

Risk assessment to be done

Briefing sheet to be printed to be signed for new day members

Tuesday 14th count up of donations at Camp Hill

 

 

 

 

 

 

PR

AW

 

 

 

DM/AW

TA

TA

RW/AW

DM

 

7.    Any Other Business

£50 for iowcc web hosting

 

 

 

DM

 

 

   

Date of next meeting

 

Tuesday 11th September 20:00 Camp Hill

   

Close of Meeting

 

Meeting closed at 21:30

 

   

 

Charity Event 12th August Northwood Show ground

 

On Sunday the 12th of August the IOWCC has hired out the County Show ground in Northwood. We will be running a charity Auto Test along with a few other bits and pieces to hopefully make what will be a very enjoyable day out.

For what we hope to be a great day, we need a great cause and what better than the Kissy Puppy fund for the Island girl Sophie Rolf. If you are not aware of Kissy Puppy please visit the website http://kissypuppy.co.uk/ to see what its all about and help IOWCC to raise as much money as we can on the 12th to support Sophie on her Journey.

The day is going to run very similar to any other event, however there will be a few adjustments to make the day more relaxed and encourage new drivers to have ago!

  • No championship points are available at this event
  • First car will be away 10am and we shall run up to 5pm
  • All Proceeds will be going to the Kissy Puppy Cause
  • Event fee’s will be the same as any other, but to encourage non members who haven’t competed at our events before anyone who fancies a go is able to sign up to 6 runs for £15 on the day, and starting at any point in the day – obviously the earlier you arrive the more runs you’re likely to receive.
  • To allow people to start at any point in the day, we will not require everyone to complete their runs at the same pace.
  • As per the last 2 events marshalling will be picked out of the hat, however instead of swapping after the first run, marshalls will be required at their post for 1 hour before being swapped out by the next group.

We are encouraging you to invite your friends and family to come and have a go and see what IOWCC is all about! Crash helmets will be required so if you have a spare you don’t mind lending out please bring it with you.

The course is going to be a relatively simple one, and with 13 acres available to us there shouldn’t be much to hit either!

Of course weather permitting it is expected that the field will be of acceptable standard to allow road cars round without causing any drama!

Additionally if you are able to bring someone who is happy to marshall for 2 or 3 hours we will give them a free lunch out of the burger for their efforts!

In addition to the Auto Solo we are hoping to have some rather nice Machinery on show for you all to have a nosey round, Toilets are available and of course the burger van selling food and drink all day.

For those not interested in competing in the Auto Test there is going to be a “Show and shine” meet for all the island drivers who nurture their pride and joy to drag them out of the garage and show them of to the rest of us! At around 2pm There will be a IOWCC Concourse d’elegance trophy up for grabs for the best dressed car. We will be asking for a £2 donation for the Kissy puppy cause.

If its a nice day this could be a very popular event, please remember why we are all there and drive respectfully!

Track day coming up

There is a trackday at Brands Hatch on Saturday the 1st of December, It is still early days however initial indications suggest there will be a healthy number of drivers going up to wrestle their cars round the Indy Circuit.

Vitals for the day are:

Open pit lane

105bd Noise limit

£139 plus £25 additional drivers and £10 for passengers.

We are going to try and get a group discount so if you are interested please let Toby know on fosters268@hotmail.com.

Committee Meeting 17th July 2012

Isle of Wight Car Club Committee Meeting

 

Venue:                      Camp Hill Social Club

 

Time and Date:        17 July 2012, 8pm

 

Attendees:                AW, PW, MS, JD, DW, MP, BR, SS, PR, GB

 

Guests:                     None

 

Apologies:                RW, DM, DG

 

 

 

Actionee

Date

1.    Acceptance of Minutes

 

Accepted by all.

 

   

2.    Matters Arising

 

Solar charging system for trailer batteries.  GB authorised to spend up to £250.

 

Write ups – no volunteers as yet.

 

Marshal briefing – improvements made.  Two car overlap for marshal changeover.

 

Class 3 trophy – new band being added.  Currently with engravers who will add D Dutch’s name.

 

Linda Burt website – PW delivered replies to Linda’s comment about marshalling posted on our website.

 

Broken cars – two run window adopted and works.

 GB

 

 

 

 

 

 

 

SS

  

 

 

3.    Membership Report

 

28 at Knighton, 10 in advance and 18 on the day with 1 full and 1 day member.  Total takings £359.

 

New member was Chris Wilson, proposed AW and seconded PW with all in favour.

     

4.    Treasurer’s Report

 

Current account = £6913.41

Business premium account = £2560.50

5.    Venues

 

MP spoke to GKN – less likely owing to insurance claim from a cricket match incident, however, if can show we have insurance may turn things around.  Insurance details sent to all by PR a few weeks ago.

 

BAE on 27 July – permit sorted

 

Show ground for social charity event on 12 August – £125 cost to hire.

 

Atherfield – permit sorted

 

PW field at Little Palance Farm is 9 September

 

Tech is 23 September

 

Nunwell in Oct is TBC

 

Regarding show ground, need to chain harrow it afterwards and in worst case, may need to re-seed at cost of £40 max.

 

Letter needs to go to residents for this event and needs to state that the Royal IoW Agricultural Society has requested the IoWCC write to nearby residents.

 

There is the potential to use this ground two or three times a year.

 

Regarding the event itself, it will be for charity for Sophie Rolf who is fighting a tumour.  All monies raised to go to Sophie’s charity, Kissy Puppy, less insurance costs.  Also to have a collection bucket.

 

To make it an open day with Concours d’Elegance (‘Show and Shine’) and trophy, entry at £2 per car.  SS to get trophy.

 

To invite Will Nichols, Steve Wells etc to show off their competition cars as well.

 

Can also allow public to compete if they specifically ask, at usual rate for day members plus day membership.

 

Marshalling will be as per normal but based upon 1hr stints.  Normal pricing for IWCC members but day sign on fee to the Kissy Puppy charity.

 

Advert and PR – AW to do this and invite Autoglym to have a stand as part of Show and Shine.  Judging for Show and Shine will be JD assisting Sophie, who will present the trophie.

 

IWCC banner to go up Sat night.

 

AW to do sketch on Google of field, markup, scan and email to committee.

 

MS to consider whether need to contact MSA regarding our insurance for such an event, though felt should be okay.

 

AW to contact RW regarding risk assessment.

 

WCs available onsite and SS to clean after event.

 

MS thanked AW for his work on this event.

MP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PR

 

 

 

 

 

 

 

 

 

SS

 

 

AW

 

 

 

 

 

 

 

 

 

AW

 

 

 

AW?

 

AW

 

 

MS

 

 

AW/RW

 

SS

6.    Any Other Business

 

DW unable to attend charity event.

 

Track day on 1ST December at Brands Hatch for £140.

Date of next meeting

 

Tue 7 August in Back Bar area.

 

Close of Meeting

 

Meeting closed at 9.55pm.

 

 

26/6/12 IOWCC Meeting

Here: DM, AW, PW, DG, JD, SS, RW, MS, BR, DW

  1. 1.       Apologies

TA, MP, PR, GB

 

  1. 2.       Approval of last mins

BR has solar info for GB
Hospice cheque to be sent directly to hospice

  1. 3.       Membership report

MIA

  1. 4.       Treasurers report

MIA but current account @ £6380.40 and business premium @ £2560.50

  1. 5.       Venues

RW spoken to Bembridge airport re: an event.  Possibility for an evening or weekday event of some sort.  RW to continue discussion with the land holders.

AW spoken to county show ground, possibility pending a discussion with their committee.

        RW to confirm Nunwell field

  1. 6.       The John Dutch show J
    1. Invite membership to write event reports
    2. Marshall briefing to be improved to ensure marshals are confident and clear.  Help and advice to be given to any people new to marshaling systems or requesting assistance.
    3. SS to collect class 3 trophy for presentation to Dave Dutch at next event.
    4. Clarified that evocars forum is not an official iowcc website / discussion board.
  2. 7.       Linda Burt website comment
    Comments well received, PW to deliver our replies

 

  1. 8.       AOB
    A larger window for broken cars, now have a 2 run window
    Late sign on still available
    Make a note on event trailer of current run number that’s happeningMeeting closes @ 22:15

    Next meeting Wednesday 17th July

New Marshalling System

Marshalling is imperative to events, therefore we are trying a new marshalling system to try and distribute the duties on the day as fairly as possible.

New marshalling system
The committee have voted to implement the trial of  a new method of marshalling  our events. This is as a direct response to a low number of individuals, carrying out the majority of the work at our autotests, despite repeated requests for assistance. It is hoped that the new method will improve the running of the day, will spread the work load evenly and fairly.

Selection
There will be 6 marshalling teams comprising 4 individuals, 1 of whom will be the team leader and a member of the committee. The team leader will act as start marshal and will station the other 3 individuals at the designated course marshalling points. Consequently there will be a requirement for 24 marshals at most events, 18 of who will be chosen using a random selection process. A committee member will be allocated in advance as team leader to one of the 6 teams. The teams will be lettered and thus there will be 6 teams comprising of A,B,C,D,E & F. Letters will be written onto 18 wrist bands to denote the team which that individual will marshal with. Thus, there will be 3 wrist bands with the letter A on them, 3 with the letter B and so on. The rest will be left blank. The wrist bands will be drawn from a bag during the walk round in the normal fashion. Thus if you pull out a wrist band with the letter ‘A’ on it, you marshal with team A. If you pull out a blank, then there is no requirement to marshal. Although, should you wish to this can be arranged.

The Event
At the beginning of the event, the team leader and the marshals of group A will assemble and the team leader will position the marshals. The normal method of marshalling remains unchanged and competitive runs begin. All competitors must complete their first runs before second runs begin. Thus all the members of teams B,C,D,E & F will complete their first competitive run.  At this point the marshals of team A will be relieved by team B. The second competitive run will then commence  for all ( except B who are marshalling) with               the marshals from team A having the opportunity to do both first and second runs. With everyone having completed their second runs, team C will then relieve team B. The third competitive run will then commence (except team C who are marshalling) with the marshals from team B having the opportunity to do their second and third runs.
The pattern will continue throughout the day until the final run. At this point during the time that team E are marshalling, Team F will complete their 6th and final run ahead of their marshalling duties.  After you have marshalled your obligation is complete, which broadly speaking means that your marshalling duties will have occupied approximately 45 minutes (this may be more, if there are stoppages). The main change to the competitors is that everyone will have to complete each of their runs consecutively.

Rules
  • The requirement to marshal is absolute.
  • It is your own responsibility to be ready at race control for the Marshall switch over between runs. We suggest that if for example you are in team C you are one of the first 2 complete your 2nd run so you are ready with plenty of time to releave the marshals once the last person completes their run.
  • If you do not marshal or provide a replacement, you will be disqualified from the event and any remaining runs withdrawn.
  • It may be that you are car sharing, In the event that you find that you and your team mate are drawn on the same team, it may be sensible to find someone on another team to swap with.

Summary
The main difference you will find is that in order to complete all 6 runs, you will have to commit to being at the event for its duration. This may be inconvenient, however this is common to the majority of motorsport disciplines and has been cited as the only tangible drawback to some competitors. Consequently, on the balance of this inconvenience to a small few, the decision has been taken to implement the above measures for the greater benefit of the majority.
We appreciate your continued support of the club and your cooperation in this trial.
Any feedback after the event will be greatly welcomed.
With thanks from the committee