NAME:
The name of the club shall be the Isle of Wight Car Club Limited (Hereafter called “the club”)
AIMS:
The aim of the club will be the promotion of the motorsport and social events.
CONSTITUTION:
The club shall consist of President, Vice-President(s), Chairman, Hon Secretary, Hon Treasurer, Committee, and an unlimited number of members.
ELECTION OF OFFICERS & PERIOD OF TENURE:
The President, Vice-President(s), Chairman, Hon Secretary, and Hon Treasurer shall be elected at the Annual General Meeting (hereafter referred to as “the agm”).
COMMITTEE:
The committee shall consist of the Chairman, Hon Secretary, Hon Treasurer, and nine other members who shall be elected at the AGM. In the event of a vacancy arising the Chairman will have the power to fill that vacancy, Subject to confirmation by the committee at their new meeting. Additional members may be invited to serve on the committee in a non-voting capacity.
NOMINATIONS:
Nominations for officers and committee shall be proposed and seconded in writing on the club’s nomination form by two members, and endorsed by the nominee to show his/her willingness to serve. All nomination forms should be received by he Hon Secretary at least 48hrs before the AGM.
SUBCOMMITTEES & WORKING PARTIES:
The committee shall have the power to form subcommittees and working parties as and when deemed expedient.
SPECIAL GENERAL MEETINGS:
A special general meeting (hereafter called “SGM”) may be called by the committee at any time; fourteen days notice of the same to be given, together with information to the object of the meeting, and any resolutions to be put.
An SGM must also be called by the committee at the written request of at least six members, not being committee members.
DISQUALIFICATION:
Any committee member absent for three consecutive committee meeting with reasonable excuse shall forfeit his/her office.
QUORUMS & MAJORITIES:
For committees meetings, a quorum shall be five members. For AGMs and SGMs a quorum shall be 15.
At AGMs and committee meetings resolutions will be decided by simply majority, the chairman having the option of a casting vote. At SGMs a resolution will require a 2/3 majority to be carried.
ENTRY TO MEMBERSHIP:
Nominations for membership should be in writing on the club’s membership application form, duly proposed and seconded signed by two members, and with the appropriate fee attached. The committee reserve the right to refuse any application without giving their reasons.
FEES:
All fees shall be determined by the AGM. Membership fees will fall due on 1st May. New members joining after 1st January shall pay half the annual fee. Any member whose subscription remains unpaid after 30th June will be deemed to have resigned membership.
COMPETITION YEAR:
The competition year shall run from 1st April to 31st March. Only paid up members will be allowed to compete.
COMPETITION RULES:
The club will organize competitive events in accordance with the rules of the RAC Motorsport Association “Blue Book” except where amended by the club’s additional supplementary regulations as determined from time to time. Members must abide by these regulations. Non-observance of the same which might or does bring the club into disrepute may result in termination of membership by the committee.
TROPHIES:
All challenge trophies are perpetual, and may not be won outright. Winners may hold them for eleven months, or until such time as their return is requested by the committee, provided they remain paid-up members of the club. Replicas may be given at the discretion of the committee.
EVENT RESULTS:
Provisional results will be available to all competitors at the finish of each event. Subject to there being no change to those provisional results, and there being no protest within 48 hours thereof, they shall be deemed final.
PROTESTS:
A member wishing to make a protest must do so in writing to the event organizer within 48hrs of the end of the event; unless the provisional results declared at the end of the event are subsequently altered: in which case the protest must be made within 72hrs of notification of the same. If then unresolved to his/her satisfaction the member should then confirm his/her protest in writing to the chairman within a further 72hrs accompanied by the appropriate fee (£10.00) The fee will be forfeit if the protest is not upheld.
The chairman shall appoint three ad hoc adjudicators (himself included if he so wishes): such adjudicators to be disinterested members.
The above procedures do not in anyway affect the member’s right to further appeal to the RAC MSA.
ACCOUNTS:
The financial year shall run from 1st January to 31st December.
Whilst overall responsibility for all club financial matters rests with the committee, authority to accept and pay accounts will devolve upon the Chairman, Vice Chairman, and Treasurer jointly. No account is to be paid other than by cheque; authorized signatories to be the officers named above.
Books of accounts shall be kept. The accounts shall be audited and presented to the members at the AGM.
ALTERATIONS TO RULES:
Alterations to these rules may only be made at the AGM; an then only by resolution notified in writing to members at least 14 days before the meeting.